Registration

Registration for the tournament will close on Friday 30 August 2024. Your registration will only be confirmed once payment has been received.

For organisational practicalities, we also ask you to send for hosting request before Friday 30 August 2024. Every request received after that date will not be handled.

Registration for the party will close on Wednesday 4 September 2024. Your registration will only be confirmed once payment has been received.

All participants are invited to confirm their presence at the registration desk during the Welcome Party on Friday or at the activity venue no later than 15 minutes before the start of the tournament.

Be mindful!

• Later arrivers will not be guaranteed participation to the tournament.
• We srongly encourage you to order your tickets for the party during your online registration.
• Players coming from abroad are entitled to request accomodation at local hosts’ homes.

Number of registrations to the tournament are limited (140) and will be allocated on a “first come first serve” basis (registration and payment!)

Price summary

We try to keep reasonable prices in order to allow everyone to participate.

• All C levels: €49 per person (plastic shuttles)
• All B & A levels: €55 per person (feather shuttles)
• Homestay – Hosted housing: €20 per person
• Accompanying person (lunch on Saturday): €10

BGS Party:

• Tournament participant and BGS member: €13
• Presale during the Friday welcome evening and non BGS member: €16
• Sale at the door on Saturday: €19

Bank details

We prefer bank transfers at the name of BGS, rue du Marché au Charbon 42, 1000 Brussels, and according to the following information:

• IBAN: BE04310476759231
• BIC: BBRUBEBB
• For international payments, the address of our bank is: ING Bank Belgium, Avenue Marnix 24, 1000 Brussels.

By using Wise you can save money.

Members of Brussels Gay Sports (BGS) register via the "Members" area of the BGS website. You can access it with your email address and your password.

The participants that are NOT members of BGS must use the "Registration Brussels Games" access on this webpage and follow the following procedure:

1. Complete the required data on the first page, then click ‘Next’.

This will automatically create a user account which will allow you to change your registration later. Warning: your email will be your login. Hence, it is preferred to have a different email address per participant. This is mainly of importance for all housing demands!

2. Choose your activity on the next page, then click ‘Next’.

3. Select the desired additional events: the BGS Party and accommodations by adding comments, then click ‘Next’.

4. On this page, you can either change your registration by clicking on ‘EDIT’, or add another person to the same registration if you pay the orders/registrations together. In this case, click ‘ADD’ and follow the steps 1 to 3 once more.

Remember, once confirmed, you can no longer remove your choices!

5. You will receive an automatic confirmation by email (don’t forget to check your spam inbox as well!) with payment instructions. Once the payment made, your registration will be completed (no pay = no play).

Important note concerning the lodging

If the person accompanying a participant of the tournament does not play any sport, he or she must register by selecting 'no sport' in step 2 or unmark sport in step 3. In order to be housed together, you must buy a housing product, to which he or she may add an accompanying person ticket (Saturday lunch) and a ticket for the party. Only when this is performed will the request be accepted. Do not forget to indicate the name of your partner in the ‘Remarks’ box in step 3!

I want to change my registration

You can still access your data with your login and password via https://members.bgs.org/login.php – both for BGS members and other participants. You will then find yourself at step 3 (the activities selection) of the registration procedure. Be careful! Any change in registration will only be possible until the closing date of registration! After that date, only the coordinators of the tournament will be able to change your registration, and only in exceptional cases.

I would like to be lodged with my partner but he or she does not participate in any of the sport activities

Request for lodging is only valid when you participate in the tournament. If your partner is also joining us at the tournament, then please mention it during each of your registration under remark.

I would like to benefit from the lunch on Saturday as I am accompanying a person who is participating in the sports games

A special ticket has been created for you. You just have to validate the accompanying person ticket during the registration.

I want to buy tickets for the BGS party only, without signing up for a sport

We opened registration for the BGS party especially for people from Brussels: https://brusselsgames.bgs.org/en/registration/party. Of course, tickets will only be issued upon receipt of payment.

Bank transfer from my country is very expensive

By using Wise you can save money.

I want to cancel my participation

Under the terms of registration, you will be refunded up to a specific percentage of your payment depending on the date of your cancellation. Please contact brusselsgames@bgs.org if you would like to cancel your registration.

Brussels Gay Sports (BGS) wants to make sure that each participation to the Brussels Games is the most enjoyable, in a sporty and celebratory atmosphere. Please read the following conditions of registration. By registering, you declare adhering to our terms.

Art. 1. Modality for registration

Online registrations are open from 15 June until 30 August 2024, unless the maximum number of 140 participants is reached before the closing date.

Places will be allocated according to the date of your final registration, which will only be finalised after receipt of your registration payment.

Underage participants are welcome to the tournament as long as they bring a written permission from their parent(s).

Art. 2. Modifying an entry

You can still access your data with your login and your password via https://members.bgs.org/login.php – for both BGS members and other participants – until the closing date for registrations. After that date, only coordinators of the tournament can change your registration, and only in exceptional cases.

Art. 3. Cancellation

All cancellations must be notified by email to the address brusselsgames@bgs.org.

• The full or partial cancellation of registration submitted before 15 August will be refunded in full.
• Cancellations submitted between 15-30 August will be refunded at a 50% rate.
• Cancellations notified after 30 August will not be refunded.

In the case of an inability to participate in the tournament due to a physical problem or an accident, the participant (or a member of their club) must submit proof of disability (medical certificate) to qualify for a reimbursement despite the aforementioned conditions.

Brussels Gay Sports reserves the right to cancel a registration which does not meet the registration requirements or good convenience.

Art. 4. Payment

Prices are informed to all participants and are posted on the website of the Brussels Games. All participants agree to pay in order to participate in the different activities, as announced on the website and throughout the online registration.

Once the registration has been confirmed in the database, the enrollment fee must be paid within 7 calendar days. After this time, Brussels Gay Sports reserves the right to cancel the registration.

Art. 5. Accident and Insurance

Brussels Gay Sports cannot be held accountable for any accidents, material or physical damages incurred by a participant to this tournament.

All participants must be insured by their own means or through their club.

Brussels Gay Sports covers its members in order of contributions against physical damages suffered during their sports’ practices.

Art. 6. Housing

Brussels Gay Sports offers a housing option for all participants coming from abroad. All applications will be treated by taking into account the number of requests and the number of offers, within the best possible conditions.

The housing option is provided by volunteers. Participants who apply for housing must accept the fact that Brussels Gay Sports cannot be held responsible for housing conditions.

Art. 7. Image rights

By participating in the Brussels Games, you accept that the organisers or their representatives take pictures (or video) on the premises where the sports activities and festivities will be held (during the welcome party, throughout the tournaments, during the party, etc.).

Moreover, these images may be displayed in the gallery section of the website of the Brussels Games. We guarantee that no degrading image will be released. If you prefer not to appear in our photo gallery, just tell us a and send an email to brusselsgames@bgs.org.

Personal data from participants will be saved by Brussels Gay Sports under the organization of the Brussels Games. This stored information will, under no circumstances, be used for commercial purposes or transferred to third parties.