Registration

Registration for the tournament will close on Friday, August 30, 2025. Your registration will only be confirmed after payment is received.

Registrations for the party will close on Wednesday, September 3, 2025. Your registration will only be confirmed after payment is received.

All participants are invited to check in during the welcome evening on Friday or at the tournament venue on Saturday, no later than 15 minutes before the tournament begins.

Attention!

• Participants who arrive late are not guaranteed to take part in the tournament.
• When registering online, we encourage you to also order your party tickets at a preferential rate.
• Participants may request accommodation with a local host, subject to sufficient demand.

Spots for the tournament are limited based on venue capacity and will be allocated on a “first come, first served” basis (registration and payment).

Summary of prices

• We strive to keep prices affordable to allow everyone to participate.
  See the prices on the respective sports pages.
• Sports competition fees do not include access to the closing party.
• Homestay accommodation: €30 per person.
• Accompanying person (Saturday lunch): €10.

Bank details

We prioritize electronic payment via the registration form and the Twizzit platform. You also have the option to pay by bank transfer to BGS:

Brussels Gay Sports
Rue du Marché au Charbon 42, 1000 Brussels
IBAN : BE24 3101 2311 7338
BIC : BBRUBEBB

For international payments, bank address:
ING Bank Belgium, Avenue Marnix 24, 1000 Brussels.

I want to change my registration

Contact us at brusselsgames@bgs.org

I want to have the Saturday lunch as I’m accompanying someone participating in the tournament

Go to the registration form and select the option for lunch only.

I want to buy tickets for the party only without registering for a sport

Registrations for the party only will open later. Feel free to follow us on social media to stay updated.

I want to cancel my registration

Check the registration conditions to learn about the refund policy. In any case, you must notify us at brusselsgames@bgs.org.

Brussels Gay Sports (BGS) wants to ensure that every participation in the Brussels Games is as enjoyable as possible, in a sporty and festive atmosphere. We invite you to read the following registration conditions. By registering, you agree to these conditions.

Art. 1. Registration Terms

Online registrations are open from May 1 to August 30, 2024, unless the maximum number of participants is reached before the closing date.

Spots will be allocated based on the date of your final registration. Your registration will only be finalized after payment is received.

Minors (aged 16 and above) are welcome at the tournament provided they have written permission from their parent(s).

Art. 2. Modifying a Registration

Contact us as soon as possible at brusselsgames@bgs.org

Art. 3. Cancellation

Any cancellation must be notified by email to brusselsgames@bgs.org.

• Full or partial cancellations made before July 31 will be refunded in full.
• Cancellations made between August 1 and August 15 will be refunded at 50%.
• Cancellations made after August 15 will not be refunded.

In the case of inability to participate due to physical issues or an accident, the participant (or a club member) must provide proof of incapacity (medical certificate) to claim a refund despite the above conditions.

BGS reserves the right to cancel a registration that does not comply with the registration or conduct standards.

Art. 4. Payment Conditions

The participation fee is known to participants and is displayed in the registration form and on the Brussels Games website. Each participant commits to paying for their activities as indicated on the website and during online registration.

Once registration is confirmed in the database, tournament fees must be paid within 7 days of registration. After this period, BGS reserves the right to cancel the registration.

Art. 5. Accidents and Insurance

BGS cannot be held responsible for any accidents, material damage, or injuries incurred by a participant during the tournament.

Each participant must secure their own insurance or obtain it through their club.

BGS provides coverage for its members in good standing for membership fees, but only for injuries sustained while engaging in sports.

Art. 6. Accommodation

Subject to a minimum threshold of requests, BGS offers participants the option of homestay accommodation. All accommodation requests will be processed based on demand and availability to ensure the best possible conditions.

Accommodation is offered by volunteers. Participants requesting lodging accept that BGS cannot be held responsible for the housing conditions.

Art. 7. Image Rights

By participating in the Brussels Games, you accept that organizers or their delegates may take photos or videos at the sports and festive event locations (welcome reception, tournaments, party, etc.).

These images may be displayed on the Brussels Games website and social media. We guarantee that no degrading images will be published. However, if you do not wish to appear in the photo gallery, send an email to brusselsgames@bgs.org to notify us.

Participants' personal data will be stored by Brussels Gay Sports for the organization of the Brussels Games. This information will not be used for commercial purposes or shared with third parties.